Construction back-office support for specialty trades
Keep bids, records, and follow-ups moving with a dedicated project support partner. ModelMason provides construction office support services in your tools and templates, while your team retains pricing, payment, and project approval authority.
The work behind the job
For siding and facade, HVAC, flooring, countertops, doors, signage, insulation, drywall, and related specialty subcontractors.
Deciding where to start? Read when to add subcontractor office support and how to define the first responsibility.
Maintain a bid register with invitation dates, deadlines, document status, and outstanding quotes.
Maintain the records that connect your office, project managers, vendors, and general contractor.
Support your project managers with organized updates rather than another inbox full of loose ends.
Subcontractor invoice tracking support keeps invoice and work-order registers current, with references, status, and items awaiting your team's approval.
A practical starting point
Share the backlog, templates, deadlines, and people involved. Agree on the tasks, review points, and escalation rules.
A dedicated team member follows your folder structure, tools, and communication channels. Your team retains approval authority.
Receive current registers and a weekly list of completed tasks, overdue items, and decisions needed from your team.
Representative deliverable
A project-control log brings RFIs, submittals, changes, responsible people, and due dates into a shared view. This illustrative sample shows the kind of record we can maintain; it contains example data, not a client's project information.
View the sample project-control logSee our siding and facade case study for estimating and project-support experience, or explore 3D BIM modeling for subcontractors when your workload includes technical coordination.
Office support questions
Define the responsibility, review the output, and keep control of decisions.
Share the recurring workload, backlog, tools, templates, deadlines, and review contacts. We agree the tasks, working registers, reporting rhythm, access permissions, approval points, and pricing before the assignment begins.
Office support can include bid administration, RFI and submittal tracking, drawing records, vendor follow-ups, invoice tracking, timesheet checks, and project-status reporting. The exact tasks and review points are agreed before work begins.
Yes. Start with a defined workflow, such as a bid register, submittal log, or invoice tracker. Agree on the handoff, turnaround expectations, and approval process before adding more responsibilities.
ModelMason assigns a dedicated team member who learns your templates, folders, naming conventions, and communication channels. Tool access and permissions are agreed with your team.
Your authorized team retains approval of pricing, payments, payroll, contractual commitments, and technical decisions. ModelMason prepares and tracks the assigned information for your review.
Ready for more capacity?
Tell us where work is backing up. We will recommend a practical starting scope for a dedicated team member.