RFIs and submittals
Prepare complete records, track responses, and keep required follow-through visible.
- Drafting and document preparation
- Submission and response logs
- Open-item and due-date tracking
Construction project coordination outsourcing
Keep RFIs, submittals, drawing changes, and follow-ups under control.
ModelMason provides dedicated remote project coordination for US specialty contractors. Give recurring documentation and follow-through clear ownership while your project managers retain control of field, contractual, and financial decisions.
Project support
The details that protect schedule, scope, and commercial visibility.
A dedicated coordinator works in your project tools and follows agreed review, approval, and escalation points. Your team sees what is open, what changed, and what needs a decision.
Drawing and addendum review
Compare new project information with the working record and flag changes that need attention.
- Revision and addendum tracking
- RFI response review
- Possible scope and quantity impacts
Change visibility
Organize the documentation behind a potential change before cost becomes untracked work.
- Change-event and notice logs
- Supporting drawing and response records
- Change-order preparation for review
Project records and follow-ups
Give recurring administrative work a dependable owner and a visible working rhythm.
- Schedules, folders, and document control
- Vendor, customer, and internal follow-ups
- Weekly status and priority reporting
Working relationship
Clear ownership without giving up project control.
Define the responsibility
Agree on the records, tools, turnaround expectations, approval points, and situations that require escalation.
Work inside your process
Your coordinator follows the same folders, templates, naming rules, and communication channels used by the project team.
Keep status visible
Open items, upcoming deadlines, changes, and decisions are surfaced through agreed logs and recurring updates.
Selected experience
Drawing changes became trackable project and financial decisions.
For a siding and facade contractor, ModelMason managed submittals, RFIs, addenda review, RFI response review, and change-order preparation. The workflow helped expose design changes before they became untracked cost or unnecessary material orders.
Read the full project support case study
Project outcome
Clearer change control
with better quantity and material visibility
Project support questions
A dedicated coordinator, with your team still in control.
Define the responsibility, approval points, and reporting rhythm before the work begins.
Which project coordination tasks can be outsourced?
ModelMason can support RFIs, submittals, drawing and addendum reviews, change logs, schedules, document control, meeting follow-ups, and recurring project-status reporting.
Does the contractor keep approval authority?
Yes. ModelMason prepares, organizes, tracks, and follows through on the assigned workflow while the contractor retains approval authority for contractual, financial, and project decisions.
Can ModelMason review RFI responses and drawing revisions for scope changes?
Yes. ModelMason can compare revised information with the current project record, flag possible scope or quantity impacts, and prepare the information needed for the contractor's change-order review.
How does a dedicated coordinator work with our project managers?
The coordinator works in agreed tools and folders, follows defined turnaround and escalation rules, and provides visible status updates so project managers can focus on decisions and field execution.
Ready for more capacity?
Let's identify the work your team should not be carrying alone.
Tell us where work is backing up. We will recommend a practical starting scope for a dedicated team member.