Model context
Record the project, review date, areas reviewed, source models, and revisions. State the agreed clash tests and tolerances so readers understand the review's boundaries. An older model can change the meaning of a reported conflict.
ModelMason guide / Updated October 13, 2026
What is included in a BIM coordination report?
A useful report connects model issues to decisions: which files were reviewed, where the conflict is, who owns the next action, when it is due, and how resolution will be checked. A clash count alone does not show that a project is coordinated.
Illustrative working record
See a coordination report format.
This representative sample uses example data to show priority issues, trade ownership, decisions, and due dates. It is a format example, not a live project's approval or a guarantee of field readiness.
Open the sample coordination report
Review checklist
Four parts of a reviewable coordination record.
Located issues
Give each actionable issue an identifier, location, affected systems, and a screenshot or model viewpoint. Explain the conflict and the decision needed. Separate duplicate reports and agreed exceptions from issues that still need action.
Ownership and decisions
Record the responsible trade, reviewer, next action, target date, and status. Retain meeting decisions and related RFI references. Where design direction is required, show that dependency rather than presenting an unapproved change as a solution.
Closure checks
Identify the revised model used to recheck an issue and the evidence supporting closure. A status marked resolved should be traceable to the agreed check and review process; it is not a substitute for contractor approval or field verification.
Modeling creates the record. Coordination manages the interfaces.
A trade model describes the assigned system or scope. Coordination brings models together, reviews their interfaces, and tracks decisions between participants. Agree which of these responsibilities your BIM service provider owns, including meeting participation, model updates, reporting, and follow-up.
Read the modeling input checklist before starting, or review ModelMason's BIM modeling and coordination services.
Discuss your coordination scope